International Trade Expert

Major Accountabilities

• Assign and maintain correct reliable master data (Customs Tariff Number, Preference Management, Narcotics, Dual Use, etc.) in the system for all commercial and non-commercial materials accordingly
• Execute import and export customs clearances.
• Ensure and validate the correctness of e-Dec Import Declaration information.
• Ensure correct VAT declaration upon import into Switzerland by applying all necessary valuation guidelines.
• Responsible for the validation and correctness of export/import authorization and perform the embargo, sanctions, denied party screening to release the shipment.
• As single point of contact for Custom authorities, Bundesamt für Gesundheit (BAG), Swiss Chamber of Commerce and Swissmedic.
• Support Novartis Pharma AG, Novartis Pharma Services AG, Novartis Pharma Stein AG, Novartis Pharma Schweizerhalle AG and Friedrich Miescher Institut Basel in foreign trade.
• Support the responsible person for special permit at Bundesamt für Gesundheit (BAG) and legalization of invoice/country of origin from Swiss Chamber of Commerce.
• Ensure compliance with GMP and regulatory requirements (including record management) and continuous improvement of quality relevant processes within area of responsibility.
•  Liaise and communicate with Customers and Suppliers related to the Customs and Trade Topics
• Close collaboration with Center of Excellence on Foreign Trade Master Data activities.
• Managed the administration of indirect purchasing related to the Swiss Chamber of Commerce, Swissmedic, Medikurier and other services.
• Review, support and monitor the Customs Broker Performance management.
• Perform post import/export entries review for customs declarations performed by external customs brokers and internal inhouse clearance (OMLEX/ISS).

Key Performance Indicators 

• Smooth and uninterrupted cross-border product flow
• No trade compliance issues that have impact on Novartis Pharma AG
• Customs and Trade Compliance operations within the country and import/export
• Adherence to budgetary targets for Basel GBS/GDO organization

Specific Professional Competencies

• Ability to influence, to develop trust and to build strong working relationships.
• Strong communication and stakeholder management skills across entities and functions.

• Recognized integrity inside and outside Novartis.
• Well structured, good analytical and conceptual thinking.
• Good understanding of how ERP functionality can effectively support fulfilment of trade compliance requirements.

Education:

Higher education (Degree) in International Trade, Business Administration or Law, Broker License Certification whenever necessary

Languages:

Fluency in German/ English – fluent written and spoken

Experiences:

Minimum 3 years’ experience in role with experience in operational customs and trade role. Preferably in Health Care, Consumer Goods, Chemical or other process industry

Knowledge of the local customs requirement or understand the Regulations and the requirements for customs & trade compliance, especially:

- Product Classification

- Country of origin

- Valuation

- Licensing

- Importer/ Exporter Registrations/ Preferential Trade Agreements / Special relief Programs; Audit and periodic reporting

- Documentation and record keeping

- Internal Control Program including establishing compliance manuals and SOP’s.

- Special programs and authorizations (i.e., AEO, FTAs, GSPs, Tariff Quotas, Tariff Suspensions, other VAT or Duty avoidance opportunities; authorized exporter status)

- Trade sanction regulations and Guidance documents for commercial/noncommercial endorsed shipments to comprehensively sanctioned Countries/Territories, Russia or Belarus