Executive Assistant, Finance Management

About the Role:
The Executive Assistant, Finance Management will be responsible for the independent delivery of profound administrative services in a local and a global context. Ensure service levels are delivered in line with site requirements.

Location: Barcelona, Spain #LI-Hybrid

Responsibilities:

Your responsibilities will be but are not limited to:

• Serve as the primary contact for the CFO Operations, managing and prioritizing communications including meetings, phone calls, and other requests, ensuring optimal time management
• Provide high-level administrative support to senior leaders within the Finance Management Team
• Manage complex calendars, organize meetings, and coordinate appointments across time zones
• Prepare and distribute meeting agendas, minutes, and follow-up actions
• Handle sensitive and confidential information with professionalism and discretion
• Plan and coordinate domestic and international travel for the CFO Operations, manage travel itineraries, accommodations, expenses and transportation arrangements
• Support the preparation of presentations, financial reports, and documentation as needed
• Liaise with internal and external stakeholders, fostering strong relationships across the organization
• Manage correspondence, prioritizing emails and communications for senior leaders
• Organise and coordinate team events, workshops, and off-site meetings

Minimum requirements:

• Proven experience as an Executive Assistant, Personal Assistant, or similar role, supporting an executive-level leader in a large corporation
• Strong organisational skills with the ability to prioritize tasks and manage multiple deadlines
• Understanding of financial processes, including PO management and expense tracking
• Advanced proficiency in Microsoft Office Suite and familiarity with project management tools
• Ability to work independently and proactively anticipate needs in a fast-paced environment
• Strong time management skills with a focus on delivering results under pressure

Desirable for the role:

• Bachelor’s degree or equivalent professional certification in business administration or related field
• Previous experience using SAP Ariba to place PO’s for logistics

Why Novartis:

Helping people with disease and their families takes more than innovative science. It takes a community of smart, passionate people like you. Collaborating, supporting and inspiring each other. Combining to achieve breakthroughs that change patients’ lives. Ready to create a brighter future together? https://www.novartis.com/about/strategy/people-and-culture

Benefits and rewards: 

Read our handbook to learn about all the ways we’ll help you thrive personally and professionally: https://www.novartis.com/careers/benefits-rewards 

Commitment to Diversity & Inclusion:

We are committed to building an outstanding, inclusive work environment and diverse teams representative of the patients and communities we serve.

Accessibility and accommodation: 

Novartis is committed to working with and providing reasonable accommodation to all individuals. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the recruitment process, or in any order to receive more detailed information about essential functions of a position, please send an e-mail to [email protected] and let us know the nature of your request and your contact information. Please include the job requisition number in your message.