Patient Coordinator 2 (Multiple Positions) – Tempe, AZ

Key Responsibilities:

• Develop and maintain knowledge of NPS programs and customer workstreams; broaden program knowledge over time.
• Learn and utilize protocols to respond to customer phone, chat, fax, intelligent chatbot, SMS / text, mail, and e-mail inquiries as well as other communication channels in a prompt and courteous manner.
• Prepare proper documentation and notifications; perform proper escalation, tracking, and follow-up.
• Work with support and product program teams to transfer customers to other units as needed. Ensure that referrals/questions are addressed in a timely, consistent, and organized manner to avoid the delay of care for the patient.
• As applicable, raise innovative ideas to Supervisors in order to drive improved efficiency and effectiveness of the Patient Coordinator 2 role.
• Engage in real-time communication with patients, caregivers, healthcare providers, team members, and stakeholders via phone while simultaneously typing accurate and coherent notes, messages, or documentation.
• Ensure all written communication is free from spelling and grammatical errors, maintaining a high standard of professionalism.
• Multitask effectively, balancing verbal and written communication to provide timely and accurate responses.
• Utilize various communication tools and platforms to facilitate seamless interaction and documentation.
• Maintain confidential information in accordance with Company policy and PSC processes. Identify and report adverse events via the established Novartis systems as per applicable processes.

Essential Requirements:

• Education: High school diploma required. Associate’s degree or above preferred.
• Minimum 2 years of proven Contact Center Experience (such as Healthcare, Pharmaceuticals, or other industry call center experience) OR BA/BS degree OR US Military experience with honorable discharge in lieu of experience.
• Experience with work that requires the balancing of multiple priorities.
• Excellent written and verbal communication skills – ability to follow oral and written directions
• Good problem-solving and critical thinking skills
• Experience working with data entry system(s), fax machines, computer software, and telephone technology. Computer literacy in MS Word, MS Teams, Excel.

Desirable Requirements:

• Minimum of 2+ years of experience supporting complex specialty products in a call center environment in orphan, rare disease or other complex disease states.

Other Work Requirements:

• Ability to work the scheduled work hours, which generally will be an 8-hour shift: Working schedule is either 9:00 am – 6:00 pm EST or 11:00 am EST – 8:00 PM EST and may be subject to change to support business needs
• This job requires you live within 90 miles of the Tempe, AZ site of Novartis.
• Proximity and ability to commute to work onsite in East Hanover, NJ or Tempe, AZ for occasional meetings or events, and one week per month (5 days) with team and leadership. Onsite expectations one week per month and occasional meetings or training as needed, and may be subject to change to support business needs.
• When working from home, a quiet dedicated space where the employee can work without interruption
• This position will require holiday support
• For Patient Support Center (PSC) Roles with a Dedicated Training Period: The individual hired for this role will be required to successfully complete initial training, including passing simulations and become certified to do the role.

The pay range for this position at commencement of employment is expected to be between $37,200 and $69,200 per year; however, while salary ranges are effective from 1/1/25 through 12/31/25, fluctuations in the job market may necessitate adjustments to pay ranges during this period.  Further, final pay determinations will depend on various factors, including, but not limited to geographical location, experience level, knowledge, skills and abilities. The total compensation package for this position may also include other elements, including a sign-on bonus, restricted stock units, and discretionary awards in addition to a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave), dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. If hired, employee will be in an “at-will position” and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors.