Zusammenfassung
About the Role
Administrative Expert / Professional RDQ
Location - Hyderabad
About the Role:
Provide operational, administrative and business support to the RDQ leadership team through excellent communication and organizational skills. Managing the day-to-day op-erations as refer in below Major activities section but not limited.
Key Responsibilities:
- Provide administrative support for Day-to-Day operations.
- Calendar management:
- Extensive calendar management; proactively prioritizing meetings
- e-mail surveillance support to the manager / ensure rapid responses to alerts, and availability of key personnel to answer information needs in case of a crisis
- Proactive management of the agenda of selected RDQ leaders, eg avoid conflicting meetings by proactive alignment with global administration peers
- Logistic arrangements:
- Ensure all type of logistic arrangements of International along with visa processing (all types).
- Arrangements for International trip requirements like Hotel / Tickets / cabs / forex / mobile / accommodation transportation etc.
- Coordinating Events both Internal & External, set-up conference calls, taking care of incoming & outgoing Logistics, General correspondence like letters to Embassy/Security/Consultants / Visa support (as per requirements)
- Timely processing Non-PO’s (Workflow) follow up with the LF’s for fast process and coordinate with the Vendor for requested goods.
- Timely Process the invoices, reimbursements and send them to finance for clearance.
- Ensure smooth communication, policies/procedures, deliverables are in compliance with global set-up.
- Key enabler and provide support for LT based at US / EU and other time zones.
- Must be able to maintain confidentiality and the decorum of the office.
- Excellent organization skills together with problem solving skills.
- Deputize for other administrative professional, if any
Essential Requirements:
- Minimum of 5 years of relevant experience in a similar role in the field of corporate environment dealing with multi-national experience.
- Must be proficient in the use of Microsoft software (Power point, Word and Excel) and Outlook
- Very good written and spoken English
- Knowledge of other languages an advantage
Desirable Requirements:
- Master’s or Bachelor’s degree required Preferably university graduate
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You’ll receive: You can find everything you need to know about our benefits and rewards in the Novartis Life Handbook. https://www.novartis.com/careers/benefits-rewards
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